Roster Management

Use the steps below to review, update, and close class rosters in the VLC.

Step 1: Review Job Titles

Before closing a roster, check the job titles submitted.
If a job title is incorrect, email the learner to update it.

Step 2: Open the course in VLC

Log in to the VLC.
Click Manage.
Select Training.
Click Instructor Tools (bottom right).
Select Manage Students.
Click All Instructors.

Step 3: Find the course

Enter the course number in the search field (example: CWS1021W, VACMSC1002).
Change Pending Action to All.
Enter the Start Date and End Date.
Click the course to open the Gradebook and Attendance section.

Step 4: Update attendance and progress

Click the radial button next to Name to select all attendees.
Uncheck anyone marked Absent, Partial Credit, or Withdrawn.
For the remaining attendees, set progress to Complete and click OK.

Note: Once a learner is marked Complete, the status cannot be changed.

Under Attendance, click All Attended.
Check the attendance box for learners who did not complete the course.
Change their progress to No Show/Late Cancel, Partial Course Credit, or Withdrawn.

Step 5: Validate and report

Look up learners marked No Show/Late Cancel in the Fusion Staff Directory: https://fusion.dss.virginia.gov/home/staff-directory.
Do not include learners who are not listed in Fusion on the Absent from Training Report.

Step 6: Final documentation

Click the Enrollment tab.
Open the Delivery - FY26 - Combination Schedule (LTD-).xlsx file.
Go to the Past tab and locate the course.
Enter the following:

Complete Column: Number of learners who completed the course
ABT Column: Number of learners marked No Show/Late Cancel
Closed Column: Total number of learners enrolled

Mark Complete in the Roster Column

Tip

Keeping an accurate class roster makes sure every learner gets the credit they earned and that all training records stay current.