Course and Event Requirements for the VLC

Use the guidelines below when building courses or scheduling events in the VLC. 

Course Requirements 

To create a course, gather the following information: 

• Proposed Course Number and Title: Include the VDSS prefix. 
• Keywords: Words to make the course easier to find. 
• Course Description: A short summary of what the course covers. 
• Course Provider: The sponsoring organization. 
• Course Number: The assigned ID for the course. 
• Duration: Total length of the course. 
• Categories: Relevant training categories. 
• Prerequisites: Courses learners must complete first. 
• Equivalencies: Other courses that count as this course on a transcript. 
• Access Approval: Indicate if admin approval is needed for enrollment. 
• Contact Hours: Hours awarded after completion. 
• Survey Assigned: Specify if a post-course evaluation is required. 
• Image or Promotional Video: Optional visual materials for the course page. 
• Permissions: Organizations allowed to view or enroll in the course. 

Note: Confirm cost allocation with Paige Elswick before adding the course to VLC.

Event Requirements 

For individual training sessions (events), gather these details: 

• Course Name: Title of the parent course. 
• Start Date/Time: When the session begins. 
• End Date/Time: When the session ends. 
• Minimum Enrollment: Smallest number of learners needed to hold the session. 
• Maximum Enrollment: Total capacity for the session. 
• Waitlist: Indicate if you want a waitlist when the session is full. 
• Enrollment Period: Dates learners can register. 
• Enrollment Cancellation Date: Last date learners can withdraw without penalty. 
• Reminder Emails: Indicate if automated reminders should be sent. 
• Trainer(s): Names of the session instructors. 

Tip

Collecting all required information before building a course or event helps ensure smooth enrollment and clear records for learners and administrators.