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Upload an eLearning Course to the COVLC

This page is for staff who upload eLearning courses to the Commonwealth of Virginia Learning Center (COVLC).

Your course must be created in an external authoring tool and published as a SCORM ZIP file before uploading.

Before You Start

The learning center does not create eLearning courses.
You must first build your course in an external program, such as Articulate Storyline or Camtasia. When you publish the course, save it as a SCORM ZIP file.

Upload Process Overview

  1. Create your course in an authoring tool.
  2. Publish the course as a SCORM ZIP file.
  3. Upload the ZIP file—not the original project file.
  4. Complete the course settings.
  5. Check in and review the course so learners can enroll.


Follow the steps below to upload an eLearning course.

  1. In the top-right corner of the screen, select Create.
  2. Move your cursor to Course and select SCORM.
  3. The Upload Course Files page will open.
  1. Under File Name, select Browse.
  2. In the window that opens, choose the SCORM ZIP file you want to upload.
  3. Select Open.

The file name will appear, and a blue progress bar will show while the file uploads.

Note: Uploading the file does not publish the course yet.

  1. Check the Content Item Owner Domain.
  2. If the default domain is not correct, choose the correct one from the drop-down menu.
  3. Select the blue Create.

If the upload is successful, the system will open the Course Information page. This is the course administration page where you manage course settings.

Review these sections each time you upload a course.

Course Information

Add the following details:

  • VDSS [Space] - [Space] [Course Number] [Colon] [Space] [Content Title]
  • Course duration

Tip: Round the course length to the nearest 15 minutes.

Categories

Choose one or more categories. Categories help users find your course and group courses by program.

Prerequisites

Add any courses that learners must complete before taking this course.

Equivalencies

Add courses that count as the same credit as this course on a learner’s transcript.

Credits

The system automatically assigns one credit hour for each hour of course time.
You can adjust or add credits if needed.

By default, the course is shared only with the domain you selected during upload.

If the course needs to be available to other domains:

  1. Select Availability and Sharing near the top of the page.
  2. Search for the domain or choose it from the list.
  3. Change the setting from No to Yes.

Changes save automatically.

When you finish editing the course settings:

  1. Select Checkout in the top-right corner.
  2. The button will change to Check In.

Note: A course must be checked in before learners can enroll.

Course Is Ready for Learners

Once the course is checked in, learners can search for and enroll in the course in the learning center.

Troubleshooting Tips

If the upload does not work:

  1. Log out and log back into the system.
  2. Check the SCORM file name. Avoid special characters such as -, &, or /.
  3. Use a simple file name when possible.

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